Links and resources for staff and administrators
Travel
Travel and Accounts Payable Information and Forms
Travel forms (Travel Voucher, Travel Advance, Per Diem forms): http://vpf.mit.edu/site/travel/forms
Accounts Payable and Cashier
Accounts Payable Policy and Procedure:
http://vpf.mit.edu/site/accounts_payable/policies_procedures
Accounts Payable form (Request for Payment)
http://vpf.mit.edu/site/accounts_payable/forms
Cashier’s Office forms (Cash Voucher, Petty Cash)
http://vpf.mit.edu/site/cashier/forms
Further related forms can be found here: http://vpf.mit.edu/site/forms
Event or Meeting Planning
Booking LIDS Conference Rooms:
To book a LIDS Conference room, enter the event in Meeting Maker. Be sure to include your name and extension in the text, as well as a direct booking contact we can be in touch with if you are unavailable and questions come up. Note: Entries without this information may be moved or deleted if a conflict emerges.
32-D677 and 32-D707 are available for use by all LIDS members. The LIDS HQ conference room, 32-D612, is for faculty and staff use only.
Booking space at MIT:
Classrooms are booked via the Schedules Office: http://web.mit.edu/registrar/classrooms/inventory.html
To book rooms not handled by the Schedules Office, visit:
http://web.mit.edu/registrar/www/schedules/not.html
Campus Activity Complex (CAC) Spaces and Event Planning Information can be found here:
http://web.mit.edu/campus-activities/www/
Grier Room booking calendar:
http://eecscal.mit.edu/Pages/CalendarViews/MonthView.aspx?RoomId=3&Date=2%2f27%2f2009+12%3a00%3a00+AM
Hotels we use frequently:
The Kendall Hotel www.kendallhotel.com
350 Main Street
Cambridge, MA
(866) 566-1300
Contact for group bookings: Brenda Anderson ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
Boston Marriott – Cambridge (in Kendall Square)
Two Cambridge Center, 50 Broadway
Cambridge, Massachusetts 02142
1-617-494-6600
http://www.marriott.com/hotels/travel/boscb-boston-marriott-cambridge/
Residence Inn Boston – Cambridge (a Marriott hotel)
6 Cambridge Center
Cambridge, Massachusetts 02142 USA
1-617-349-0700
http://www.marriott.com/hotels/travel/boscm-residence-inn-boston-cambridge/
Contact: Danielle Strater ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
Frequently used caterers:
Jules Catering – 617.628.5977
Broadway Gourmet – 617.547.2334
Contact: Devora Millman
MIT Faculty Club – 617.253.2111
LaVerde’s (for pre-seminar reception food) – 617.621.0733
Catering contact: Chris
Advertising and Communications:
MIT Domeview (https://domeview.mit.edu/about.php)
MIT Publishing Services Bureau (http://web.mit.edu/psb/")
MIT CopyTech (http://web.mit.edu/ctc/www/)
MIT Graphic Identity (http://web.mit.edu/graphicidentity/logo/forprint.html)
Other Support Services:
Conference Services - MIT Conference Services is an organization that can assist with event planning, registration, fee collection, on-site logistics, etc. and can put together a proposal for their services based on your specific needs. For further information, visit their website, web.mit.edu/conferences/, or call them at 3-1700.
MIT Audio-Visual: http://web.mit.edu/av/www/
MIT Academic Media Services: http://web.mit.edu/amps/index.html